How Bosses Use Asana: Elle from Juju Creative Hub

How Bosses Use Asana - Elle from Juju Creative Hub

Ever wondered how the other half use Asana?

I had the pleasure of chatting to Elle of Juju Creative Hub about how she uses Asana as an everyday, integral part of the workflow for her team. Elle's agency gives female lady bosses an impression to leave on the digital world, through branding, marketing and beautiful design - you can just imagine how hectic their workflows can get! 

We talked about:

  • how Elle found Asana and how long she's been using it (right back to her corporate days!)
  • the way Asana structures the workflows at JuJu Creative Hub (+ she shows us behind-the-scenes)

If you're a branding coach, a designer or a frazzled, hot mess business owner, this interview is for you.

Here's the blog post that shows you how to email directly into Asana, as promised in the interview!

How To Decide Where To Start Setting Up Systems In Your Biz

How To Decide Where To Start Setting Up Systems In Your Biz

When all the shiz in your biz starts to get super overwhelming, our instinct tells us its time to set up systems for our business. But where the hell do you start? How do you know where to start implementing systems for what you do day in, day out?

Process Mapping.

Process mapping is the procedure of documenting a process or workflow from absolute beginning to definitive end.

You simply can’t change how you’re delivering your genius to the world if you’ve never had a clear picture of what that delivery looks like from the outside.

The Procedure

Start with the very first step in one of the many workflows in your business. It may be an email enquiry from a potential client. It may be an idea for a blog post. It could be sitting down at your computer to start your day.

What is the action that triggers this workflow? That’s step one in your process map.

… and then what do you do? 

… and then?

… and then?

Continue listing each step specifically and clearly until you’ve reached a definitive end to that workflow.

  • If it involves you opening a new tab in your web browser, it’s an individual step.
  • If you need to switch screens, it’s an individual step.
  • If it feels far too obvious, then you’re doing this right!

Don’t be fooled. The process might sound too easy to be effective, but it will uncover some truths about your productivity, your values and priorities.

Here’s an example of a process map I created by documenting every step on a particular morning:

  1. Sit down at my desk.
  2. Open my laptop (five browsers still open from when I closed my laptop last night).
  3. Refresh Facebook to see if I have any notifications.
  4. Click on Gmail tab to check emails.
  5. Scroll through to see what’s urgent.
  6. Open emails that need action.
  7. Open Asana in a new browser tab.
  8. Flick back to Gmail tab.
  9. Copy and paste information into Asana from emails requiring action.
  10. Repeat six times.
  11. Set due date for tomorrow to follow up on tasks entered into Asana.
  12. Click on Facebook tab to scroll through feed and see if there are any articles I can add to my social media scheduler.
  13. Open Feedly in a new browser tab to read my posts from my favourite bloggers.
  14. Go to Pinterest to add pins to my scheduler boards to be re-pinned throughout the day.
  15. Open BoardBooster in a new tab to see yesterday’s report on pins and how they’re performing.
  16. Close BoardBooster.
  17. Close Pinterest.
  18. Refresh Facebook.
  19. Close Facebook.
  20. Click to Asana tab to start on today’s task list.

Ouch! What an unproductive kick in the guts it is to see, right there in black & white, that I’m already twenty steps into my day when I actually start looking at doing my work.

While I don’t wish for you to feel disheartened or even mad at yourself, I do want you to identify with beautiful clarity where it is that you’re leaving your productivity on the table. 

Your process maps are never set in stone. You have the power to change your processes and procedures as often as you like and align your methods with the vision of your business.

Yes, this is more effective if you complete a process map for the multiple workflows in your business operations!

Every time I’ve done this process with someone, they’ve realised the extra work they’re creating for themselves by double-handling tasks or putting system upgrades in the “do it later” basket.

Want to start mapping your own processes? Download my free Process Mapping worksheet and find out where you can start systemising - today.

How To Archive Old (But Important) Notes in Evernote

Make room for new inspiration and wisdom Evernote by archiving old (but important) notes for easy access in the future.

If you use Evernote like I do, then you're storing every single one of your brilliant thoughts and ideas within the program's virtual walls. After a while, the notes pile up and BAM! You're in digital overwhelm town and you just need. to. make. some. space.

In this super quick tutorial video, I'll show you how to archive those old but important notes in Evernote so that you can access them again easily in the future.

Create A Social Media Stats Table In Evernote

Create a social media followers statistics table in Evernote to keep track of your growing audience.

They say that what you track, you attract. 

When you're putting time and effort into crafting the right content to reach your dreamiest on your social media channels, you want to see the numbers climbing. 

Keeping track of the ebbs and flows at different times of your social media strategy is the key to planning more of that value-packed content. 

Whip up this quick + easy social media followers stats table in Evernote and check in on your progress regularly across your devices!

Create A Blog Topics Swipe File in Evernote

Create A Blog Topics Swipe File in Evernote

I have a billion blog post ideas saved away in my Evernote account, ready for the day that I sit down with a coffee and make magic from my fingertips on the keyboard.

But, I remember the days of having Post-It Note City attached to the edge of my computer screen, in the bottom of my handbag, on my pin board and written in one of the hundreds of notebooks I have (Addiction to stationery? Um, yes).

So, to keep them all together and ready to go exactly when I am, I created a swipe file notebook in Evernote.

A 'swipe file' is a collection of things that you want to replicate or use for your own inspiration.

Keeping a swipe file for your blog posts means you can collect inspiration as you think of it. The pressure is off to come up with an idea for a blog post on the day you're wanting to send it live!

Jump into Evernote and create your own Swipe File now. You can get started brainstorming blog post ideas straight away!